Project Coordinator

Job Title: Program Coordinator

Department: Asset Management

Location: Sydney        

Reporting to: Head of Asset Management APAC

We are Lightsource bp – and we’re on a mission to become a global leader in onshore renewables, anchored by our proven track record in solar development.

For over a decade we’ve been actively working to diversify the way our world is powered with sustainable and responsible renewable power. We work to safely deliver affordable, reliable, large-scale onshore renewable and energy storage solutions to help the world decarbonise.

Our growing business is constantly innovating and investing to help drive the energy transition. Our people and projects are focused on supporting long-term sustainable growth and energy security.

Lightsource bp operates with five core values: Safety, Integrity, Respect, Sustainability, and Drive.

We seek to attract and hire individuals who share our commitment to creating a safe workplace, uphold the highest standards of integrity, and demonstrate respect for colleagues, communities, and the environment. Our recruitment process promotes sustainability by valuing long-term growth and responsible practices, while seeking candidates with the drive to innovate and lead in the global energy transition.

Together, these values shape how we engage, assess, and welcome talent to join us in delivering transformational solar power solutions worldwide. 

Lightsource bp was fully acquired by bp in 2024.

What you’ll do (the role)

Summary

The Program Coordinator plays a key role in supporting documentation governance, regulatory compliance, and contractual obligations across Lightsource bp’s APAC portfolio. The role oversees the coordination and management of project documentation and compliance processes to ensure alignment with company standards, regulatory requirements, and operational readiness across the asset lifecycle.

This position also contributes to monitoring compliance with applicable regulations and internal policies while supporting continuous improvement initiatives that strengthen transparency, efficiency, and risk management. In addition, the role supports government contract and compliance activities, including oversight of social licence commitments and initiatives aimed at meeting contractual and regulatory obligations, while providing high level reporting to key internal and external stakeholders.

Duties and Responsibilities

State and Federal Government Contracts

• Ensure the accurate setup, organisation, and ongoing management of all project documentation, maintaining adherence to company and regulatory standards.
• Act as the Principal’s representative for the administration of government contracts.
• Ensure all contractual and social license obligations and compliance requirements are tracked and met.
• Lead and coordinate tender submissions for government-run programs.
• Manage reporting and compliance requirements during development, construction, and operations.
• Coordinate with internal teams and third parties (e.g. EPC, O&M) to ensure obligations are clearly allocated and delivered.
• Oversee performance, financial, and contractual reporting required under the programs.

Compliance Management

• Ensure accurate setup, organisation, and maintenance of project documentation in accordance with company and regulatory standards.
• Act as a central coordination point across LSbp APAC teams (development, delivery, and operations) to support documentation handover and consistency.
• Work with the IFS and APAC Asset Management teams to support implementation and continuous improvement of the Asset Management platform.
• Monitor compliance with local regulations and internal policies, identifying and addressing gaps where necessary.
• Drive continuous improvement in compliance monitoring, documentation processes, and reporting to improve efficiency, transparency, and operational readiness.

Why you’ll make a great member of the team

Knowledge Required

• Strong understanding of key contracts, and stakeholder roles and responsibilities across construction, development, delivery, and operations functions within large-scale renewable energy projects.
• In-depth familiarity with compliance management frameworks, including relevant local regulations and internal policies applicable to renewable energy projects in the APAC region.
• Knowledge of best practices for optimizing documentation workflows and compliance processes.
• Understanding of major government revenue support tender processes (e.g. CIS, LTESA)
• Strong understanding of CIS and LTESA contracts including project milestone commitments, social licence commitments, revenue calculations and payment claims, and all reporting requirements

Experience Required

• Hands-on experience managing and maintaining project documentation to ensure compliance with the agreements.
• Experience working with cross-functional teams and acting as a liaison among development, delivery, construction, and operations groups.
• Demonstrated involvement in implementing and improving documentation management.
• Experience in government revenue support tender processes within renewable energy, infrastructure, or construction sectors.
• Experience in government revenue support contracting (e.g. CIS and LTESA) and compliance requirements

Personal/Work Skills Required

• Team working skills
• Problem solving and proactive attitude
• Detailed oriented and well organised
• Able to work efficiently and effectively under the pressure of tight deadlines
• Fluency in English is essential
• Process oriented
• Strong technical IT skills (Excel, SCADA, PowerBI, etc.)

Education

• Educated to Degree level in a subject applicable in the renewable industry,

Why you’ll want to work for us

Our company is a place where you can be yourself and grow, a place where your ideas and opinions matter.

Be you: We pride ourselves on being an inclusive community, where every individual is valued and treated with respect.

Be responsible: Our culture is driven by our core values – from operating safely to ensuring our projects are responsible. 

Be recognized: Alongside a competitive salary, we offer a variety of benefits including annual bonus, retention bank, health insurance, pension and other local benefits.

Be inspired: Beyond your day-to-day working life at Lightsource bp, there’s a variety of initiatives that will contribute to your own personal development. These include our charitable causes, supporting our solar honey project, or volunteering on our VIBES committee to name a few.

Our core values: Lightsource bp truly cares about creating a sustainable future through safe, responsible and meaningful low carbon energy projects. Our core values of Safety, Integrity, Respect, Sustainability and Drive are the guiding principles for everything we do. 

For further information on our career opportunities and life at Lightsource bp, please visit https://www.lightsourcebp.com/careers/

Why you’ll want to stay with us

At Lightsource bp, you’ll work within agile, cross-functional teams where diverse perspectives come together. Our culture embraces open knowledge sharing and collaboration, empowering you to learn from others and accelerate progress collectively.

Your career growth is our priority and a shared journey. We are committed to developing talent from within and prepare you for career advancement so you can shape a fulfilling and lasting journey here.

In today’s fast-changing world, a learning mindset is essential and therefore we proactively support upskilling to help you push your skill boundaries and stay ahead in your field, so you can not only keep pace with change but confidently shape a brighter future.